May 4, 2009



                The Montgomery County Board of Education convened in regular monthly meeting on Monday, May 4, 2009, at 6:30 p.m. with board members present as follows:


                            Steven W. DeBerry, Chair

                            James M. Spivey, Vice Chair

                            Almetta Armstrong

                            Tommy A. Blake

                            Ann S. Long

                            Frances H. Reaves

                            Shirley M. Threadgill


                Chairman DeBerry called the meeting to order and called for a motion to adopt the meeting agenda.  Upon a motion by Mr. Spivey, and a second by Mrs. Long, the agenda was adopted with unanimous approval from the board.


                The opening devotional thoughts by Chairman DeBerry were concerning a little drop of water.  Faith gives us little drops of water to carry on the work of God.


                The Pledge of Allegiance to the Flag of the United States of America was led by Mt. Gilead Elementary students, Jordyn Inman and Kacy Haithcock. 


                With no one requesting to address the board, the public comment period was not held.


                Everyone present stood for a moment of silence when Chairman DeBerry presented the following Resolution of Esteem for former Educational Personnel:


    Martha Sue Robinson Walker


                WHEREAS, our Heavenly Father, in His infinite love and wisdom, saw fit to call home Martha Sue Robinson Walker on April 15, 2009, and


                WHEREAS, her services as an elementary school teacher to the Educational System of Montgomery County were a living testimonial of her integrity and skill, and


                WHEREAS, her loss will be deeply felt, not only by those with whom she served, but also throughout her entire community and county.


                NOW, THEREFORE, be it resolved that the Montgomery County Board of Education goes on record in expressing a sense of real loss and regret in her passing; that a copy of this resolution be conveyed to her family as an indication of our deep sympathy; and that a copy of the same be filed as a part of the permanent minutes of the board of education.


                The board recognized:  


    • First Place Team (State) – North Carolina Future Problem Solving Action Plan Presentation and Second Place Team (State) – North Carolina Future Problem Solving Booklet Competition - North Carolina Future Problem Solving Team, East Middle School, Denzel Doukoure, Arianna Fry, Kiana Harris, Jeyvan Quick


    • Festival of Bands Contest – Blue Ribbon Winner - EMS Knights of Honor (Combined Band – 7th and 8th grades)


    • HOSA State Conference – WMHS - Parliamentary Procedure Team – 2nd Place - Stacy Brown, Brittany Kirk, Carla Morris, Kristine Parks, Bethany Webb, and Kaitlyn Webb; Physical Therapy  - Top 10 - Kimberly Vernon; Dental Assisting – Top 10 - Halie Davis; Outstanding HOSA Chapter – Gold Medal Winner and HOSA Week Participant - Stacy Brown


    • 2009 WMHS Hunter Safety Team/FFA - 2009 NC Hunter Safety State Champions - Austin Warner – State Champion Shotgun Team, 2nd Place State Rifle Team, State Individual Shotgun Champion, 3rd Place Individual Rifle, 2nd Place Individual Overall; Levi Epps – State Champion Shotgun Team, 2nd Place State Rifle Team, State Individual Champion; Ethan Greene – 2nd Place State Rifle Team; Samantha Thompson – 2nd Place State Rifle Team; Jake Swanner – State Champion Shotgun Team; Wesley Callicutt – State Champion Shotgun Team; Jacob Lucas – State Champion; 2009 South Central Region FFA - Tyler Ingold – 3rd Place Talent, Levi Epps – 1st Place Truck Driving


    • NC State Skills USA Competition – WMHS - 1st Place NC State Fair’s Web Design - Dacia Phouamalaichit; 3rd Place Web Design Team - Annie Samonekeo, Dacia Phouamalaichit; 2nd Place in Technical Computer Application Competition and Officer to NC Skills USA, Region 4 - Jaques Ingram; Officer to NC Skills USA, Region 4 - Katherine Wright; 2nd Place in Extemporaneous Speaking and Officer to NC Skills USA, Region 4 - Jordan Hancox


    • Montgomery County Schools Making a Difference Award for April 2009 - Mt. Gilead Elementary School - Carolyn Davis – Third Grade Teacher, Cathy Horne – Second Grade Teacher Assistant


    • National Teacher and Staff Appreciation Week – May 3-9


    • National Child Nutrition Employee Appreciation Week – May 4-8


    • National School Nurses Week – May 6-12


    With a motion from Mrs. Long, and a second from Mrs. Armstrong, the board unanimously approved the consent agenda as follows:


    • Board minutes of the regular meeting and budget work session held on April 6, 2009.
    • Personnel and Auxiliary Reports as follows:


    1)      approval of the following administrative contracts:


    ·         Trent T. Taylor, Principal, East Montgomery High School, annual twelve-month term commencing July 1, 2009, and ending June 30, 2013.

    ·         Brent McSwain, Principal, West Middle School, annual twelve-month term commencing July 1, 2009, and ending June 30, 2011.

    ·         Vivacious Crews, Principal, East Middle School, annual twelve-month term commencing July 1, 2009, and ending June 30, 2013.

    ·         Vance Thomas, Principal, Star Elementary School, annual twelve-month term commencing July 1, 2009 and ending June 30, 2013.

    ·         John F. Cagle, Assistant Principal, East Montgomery High School, annual eleven-month term commencing July 1, 2009, and ending June 30, 2013.

    ·         Beth Lancaster, Assistant Principal, Page/Troy Elementary Schools, annual eleven-month term commencing July 1, 2009 and ending June 30, 2013.

    ·         Derek McCoy, Assistant Principal, West Montgomery High School, annual eleven-month term commencing July 1, 2009 and ending June 30, 2013.

    ·         Larry Jenkins, Executive Director of Auxiliary Services/Student Services, annual twelve-month term commencing July 1, 2009 and ending June 30, 2013.

    ·         Janice Harless, Director of Technology, annual twelve-month term commencing July 1, 2009 and ending June 30, 2013.

    ·         Frank Fiorella, Director of Child Nutrition, annual twelve-month term commencing May 5, 2009 and ending June 30, 2010.


    Approval of the following overnight school trips


    1)     March 28-29, 2009 – East Montgomery High School FCA to

    Oxford, NC for FCA Weekend Retreat



    2)     April 30-May 1, 2009  West Middle School 7th Grade Beta

    Club to Washington, DC for tour of the city


    3)     May 8-10, 2009 – West Montgomery High School AFJROTC

    to Wright-Patterson Air Force Base, Ohio for tour of Air Force

    Air Museum



    4)     May 15-16, 2009 – West Middle School Chorus to Greensboro,

    NC for All-State Choral Festival



    Approval of the following student transfers


    Montgomery County Schools to Moore County Schools for 2009-2010


                            1)  Alyssa Dunn


    Montgomery County Schools to Stanly County Schools for 2009-2010


    1)     Madeline Badgett

    2)     James A. Crotts

    3)     Tazewell K. Crotts

    4)     William A. Crotts

    5)     Thomas Foster

    6)     Aleena Wade Jordan

    7)     Kaitlyn Kelly

    8)     Charles Franklin Mangham

    9)     Matthew Grayson Mangham

    10) Alyssa Prior


                The summer work schedule was also approved which includes four ten-hour days, 7:00 a.m. to 5:00 p.m., Monday through Thursday with a 30-minute lunch break beginning the week of Monday, June 15 and ending Friday, August 14, 2009.


                Dr. Ginny Carpenter reminded the board about the monthly Closing the Gap/Dropout Prevention meetings.  Our schools are also doing their own programs, including checking on absenteeism with personal follow-up.  They are tutoring after school, and doing aerobics at their schools.  Innovative things in place are, Young Men on the Rise at the high school level and at Montgomery Learning Academy, the Regal Eagles at WMHS, match competency tutorials, goal setting quarterly, and graduation awareness week.  There are student assistance teams at the schools using teacher cadets.  There are reading rotations, music programs, and a running program to help form relationship outside of academics.


    Dr. Ginny Carpenter introduced Charles Del Forge, Principal at Mt. Gilead Elementary School.  Mt. Gilead has a school sponsor mentor program for at promise students reaching children in the lower grades.  Every child has a personalized education plan.  The results will show at the end of grade testing.  Students went to a conference and were encouraged to enter a GAP oracle contest.  Each student wrote from their own perspective what they thought would help close the gap and further education for all students.  These were shared with the board.


    Dr. Peters proclaimed May 5, 2009 as National Teacher Day.  With a motion from Mrs. Long, and a second from Mrs. Reaves, the board was in unanimous agreement.


    Mr. Larry Jenkins introduced Regina Smith of First Health, who gave an update for this year.  Well child checkups, acute illness visits, sports physicals, lab testing, nursing visits, immunizations, risk assessments were among the five thousand student interactions.  Healthy eating and active play were focuses this year.  A goal for next year in addition to healthy eating and active play, is to get electronic filing for health records.


    Kathy Johnson gave the proposed 2009-2010 local budget.  With a motion from Mr. Spivey and a second from Mr. Blake, the board voted unanimously to accept budget.


    Dr. Lancaster presented the following Policies and Regulations for approval, having waited the 30 day approval period.  Two Policies, #4135-Tuition for Discretionary Admissions and #4400-Attendance will not be voted on or changed at this time.  They were on the list of first reading from the April 6, 2009 board meeting.


    With a motion from Mrs. Long, along with a second from Mr. Spivey, the following policies were unanimously approved by the board. 


    Policy Code 7920 - Professional Personnel Reduction in Force

    Policy Code 4001 - Equal Educational Opportunities

    Policy Code 4003 - Translating Policies for Students and Parents

    Policy Code 1740 - Student and Parent Grievance Procedure


    Policy Code 4023 - Education for Pregnant and Parenting Students

    Policy Code 1745 - Sexual Harassment Complaint Procedure for Students


    Policy Code 4050 - Children of Military Families

    Policy Code 4100 - Age Requirements for Initial Entry

    Policy Code 4110 - Immunization Requirements for School Admission

    Policy Code 4120 - Domicile or Residence Requirements

    Policy Code 4125 - Homeless Students

    Policy Code 4130 - Discretionary Admission

    Policy Code 4150 - School Assignment

    Policy Code 4152 - Unsafe School Choice Transfer

    Policy Code 4153 - School Improvement Choice Transfer

    Policy Code 4155 - Assignment to Classes

    Policy Code 4210 - Release of Students from School

    Policy Code 4220 - Student Insurance Program

    Policy Code 4230 - Communicable Diseases

    Policy Code 4300 - Student Behavior Policies

    Policy Code 4301 - Authority of School Personnel

    Policy Code 4302 - School Plan for Management of Student Behavior

    Policy Code 4302-R            - Rules for Use of Seclusion and Restraint in Schools

    Policy Code 4307 - Disciplinary Action for Exceptional Children/Disabled Students

    Policy Code 4310 - Integrity and Civility

    Policy Code 4315 - Disruptive Behavior

    Policy Code 4318 - Use of Wireless Communication Devices 

                                        (To be implemented July 1, 2009)

    Policy Code 4320 - Tobacco Products

    Policy Code 4325 - Drugs and Alcohol

    Policy Code 4330 - Theft, Trespass and Damage to Property

    Policy Code 4331 - Assaults, Threats and Harassment

    Policy Code 4335 - Criminal Behavior

    Policy Code 4340 - School Level Investigations

    Policy Code 4341 - Parental Involvement in Student Behavior Issues

    Policy Code 4342 - Student Searches

    Policy Code 4345 - Student Discipline Records

    Policy Code 4351 - Short-Term Suspension

    Policy Code 4352 - Removal of Students During the Day

    Policy Code 4360 - Appeals of Consequences No Greater Than Short-Term                                                        Suspension

    Policy Code 4361 - Appeals of Long-Term or 365 Days Suspension

    Policy Code 4362 - Requests for Readmission of Expelled Students

    Policy Code 4370 - Student Discipline Hearing Procedures

    Policy Code 4720 - Surveys of Students


    Dr. Lancaster then presented these Policy Codes for first reading to be voted on at the June 1, 2009 board meeting.


    Policy Code 3000 – Goals and Objectives of the Educational Program

    Policy Code 3101 – Correspondence, Independent Study Course And                                                                   Community/Technical College Credits

    Policy Code 3120 – Lesson Planning

    Policy Code 3200 – Selection of Textbooks and Supplementary Materials

    Policy Code 3300 –Time for Learning

    Policy Code 3410 – Testing and Assessment Program

    Policy Code 3420 – Student Progression and Placement

    Policy Code 3460 – Graduation Requirements

    Policy Code 3520 – Special Education Programs/Rights of Disabled Students

    Policy Code 3530 – Citizenship

    Policy Code 3540 – Comprehensive Health Education Program

    Policy Code 3610 – Counseling Program

    Policy Code 3620 – Extracurricular Activities and Student Organizations

    Policy Code 5010 – School Related Organizations

    Policy Code 5015 – School Volunteers

    Policy Code 5025 – Prohibition of Alcoholic Beverages

    Policy Code 5040 – News Media Relations

    Policy Code 5050 – Emergency Closings

    Policy Code 5070 – Public Records

    Policy Code 5100 – Relationship with Other Governmental Agencies

    Policy Code 5110 – Relationship with County Commissioners

    Policy Code 5120 – Relationship with Law Enforcement

    Policy Code 5220 – Collections and Solicitations

    Policy Code 5230 – Participation in Research Projects

    Policy Code 9000 – Planning for Facility Needs

    Policy Code 9110 – Selection and Use of Architects

    Policy Code 9120 – Bidding for Construction Work

    Policy Code 9210 – Care and Maintenance of Grounds and Outdoor Equipment


    Dr. Lancaster also brought forth for first reading the removal of the following Policies and Regulations Codes:  


    Policy Code 3625 – High School Extracurricular Activities Academic Eligibility

    Policy Code 7921 – Classified Personnel Reduction


    Ms. Armstrong made a motion to convene to closed session, along with a second from Mrs. Reaves, with all in favor the meeting was convened to close session.


    Chairman DeBerry reconvened the meeting after the closed session. 


    With a motion from Mr. Spivey, and a second from Mr. Blake the meeting was duly adjourned.  The next regular meeting will be held on Monday, June 1, 2009.






                                                                            Steven W. DeBerry, Chairman






                                                                            Donna Cox Peters, Ph.D., Secretary

Last Modified on June 29, 2009