October 13, 2008

MONTGOMERY COUNTY BOARD OF EDUCATION

 

Regular Monthly Meeting

 

October 13, 2008

 

 

The board convened in the regular monthly meeting at 6:30 p.m. on Monday, October 13, 2008, with all board members present.

 

                        Steven W. DeBerry, Chairman

                        James M. Spivey, Vice Chairman

                        Frances H. Reaves

                        Tommy A. Blake

                        Ann S. Long

                        Almetta Armstrong

                        Shirley Threadgill.

 

            Following the call to order by Chairman DeBerry, with a motion by Mrs. Long, and a second by Mrs. Threadgill, the board accepted the meeting agenda as shown.

 

            Chairman DeBerry presented the opening devotional reading Colossians 3:23, with the thought of whatever you do, do heartily.  Always try and make a success of your world and what you do.

 

            Cadet Cody Torres and Cadet Jarrett Goforth of West Montgomery High School led the Pledge of Allegiance to the flag.

 

Since no one requested to speak, the public comment period was not held.

 

            Recognition was made to West Montgomery High School for being ejection free  for 2007-2008.

 

            Mr. Donnie Lynthacum was announced as the Wachovia/Montgomery County Schools Principal of the year for 2008-2009.

 

            Montgomery County Schools and the Central Office were recognized for their efforts and contributions of $31,613.53 to Relay for Life for 2007-2008.

 

            Heather Wallace of Communities in Schools, Judy Stevens of Montgomery County Chamber of Commerce, along with Dr. Donna Peters and Chairman DeBerry, signed a graduation agreement, pledging to work together and ensure that all of our students graduate.

 

            The Child Nutrition Department was also recognized and thanked for their efforts on behalf of children, with National School Lunch Week, October 13-17, 2008.

            Upon a motion by Mr. Spivey, and a second by Ms. Armstrong, the board unanimously approved the consent agenda which included the following:

 

• Board Minutes:  September 8, 2008 and Special Meeting September 19, 2008
• Personnel and Auxiliary Reports by Dr. Kevin Lancaster as follows:

 

1. Upon the recommendation of the principal, approval of the following additions to the

substitute teacher list:

 

Noncertified                                      Recommended By                Record Check

 

            Brenda Parsons                                  Donnie Lynthacum                              Yes

            Nakee White                                       Kelvin Watson                                     Yes

            Lashonda Douglas                              Vivacious Crews                                 Yes

            Kent Parsons                                      Vance Thomas                                   Yes

            Brenda Robinson                                Vivacious Crews                                 Yes

            Argentia Tracey Chriscoe                   John Ward                                          Yes

            Linda Baldwin                                      Donna Kennedy                                  Yes

            Keith Lane                                           Vivacious Crews                                 Yes

            Ashley Johnson                                   Donna Kennedy                                  Yes

            Sandra Batton                                     Emilie Simeon                                     Yes

            Christie Jo Richardson                       Charles Delforge                                 Yes     

            Betty Grady                                         Charles Delforge                                 Yes

            Stephanie Harrington                          Donna Kennedy                                  Yes

            Victoria Greene                                   Donna Kennedy                                  Yes

            Faye Miller                                           Donna Kennedy                                  Yes

            Brenda Little                                        Donnie Lynthacum                              Pending

            Vanessa Moore                                   Donnie Lynthacum                              Yes

            Gina Ingram                                        Donnie Lynthacum                              Yes

            Joanna Miller                                       Vance Thomas                                   Yes

            Jeff Macintyre                                      Wayne Talley                                      Yes

            Angela Cline                                        Emilie Simeon                                     Yes

            Jeneka LeGrande                                John Ward                                          Pending

            Jeffrey Douglas                                   Trent Taylor                                         Pending

            Connie Mason                                     Beth Lancaster                                   Pending

            Melanie Golden                                   Emilie Simeon                                     Yes

            Cynthia Poston                                   Kevin Lancaster                                  Pending

            Heather Marshall                                 Vance Thomas                                   Pending

            Colleen Turner                                    John Ward                                          Pending

            Heather Ramsey                                 Beth Lancaster                                   Pending

            Vickie Stone                                        Vance Thomas                                   Pending

 

2. Upon recommendation of the superintendent, approval of recommendation for

employment of the following noncertified personnel:

 

            Employee/                              School                        Record                                                           Effective Date                Assignment                Check             Replacing

 

            1)  Linda Sanders                   West Middle School    Yes                  Kim Turner

                 9/19/08                               Teacher Assistant

 

            2)  Donna Keesler                   West Middle School    Yes                  New Position  

                 9/17/08                               Teacher Assistant

 

            3)  Barbara Cook                    East Montgomery        Yes                  Leigh Anne Lamonds

                 9/15/08                               SIMS               

 

            4)  Nelson Furr                        County Office              Pending           New Position

                 10/14/08                             Energy Management  

 

            5)  Jerry Scott                         Maintenance                Yes                  Interim Position          

                 10/1/08

 

            7)  Rebecca Hogan                 East Montgomery        Yes                  Part-time position

                 10/1/08                               Custodian

 

            8)  Jolene Cagle                      East Middle                 Yes                  Darlene Chappell

                                                            Technology Asst.                               

           

3. Superintendent reports the acceptance of the following resignations/retirements:

 

Resignation/Retirement                  School/Assignment              Effective Date

 

1)  Kim Cagle                                      Star-Biscoe Elementary         September 17, 2008

     Resignation                                    Teacher Assistant

 

2)  Katie Haywood                               Troy Elementary                     October 3, 2008

     Resignation                                    Teacher Assistant

 

3)  Sam Wiles                                     East Montgomery High           January 1, 2009

     Resignation                                    ROTC Instructor

 

4)  Wayne Talley                                 West Middle School               

     Resignation                                    Principal

 

5)  Charles Thompson                        Star-Biscoe Elementary         October 1, 2008         

                  Retirement                                    Custodian

           

4. Upon recommendation, approval of the following interim probationary contracts for

      2007-2008 as provided by General Statute 115C-325:

 

Contract/                                    School/                            Record 

Effective Date                           Assignment                     Check            Replacing

 

1) Jourdan Calderon                   East Montgomery High       Yes               Herberito Corral         

    9/15/08 – 6/12/09                    ESL Teacher

 

2)  Tasha Curlee                         West Middle School            Yes               Art Smith           

     11/3/08 – 06/12/09                 EC Teacher

 

3)  Celeste Byrnes                      East Middle School             Pending       David Lowe

     9/29/08                                   Reading Coach

 

5. Report of following transfer:

 

Transfer/                                 

Effective Date                          From                                    To                           Replacing

 

1)  Telena Gooch                    West Middle                West Montgomery        Robyn Stone                 9/02/08                        Math                            Media

 

2)  Art Smith                            West Middle                West Montgomery      Telena Gooch                                                 EC                               Math

           

            Also approved under the personnel/auxiliary reports, was the Exceptional Children Contract – 2008-2009 for physical therapy services.

 

The board heard a presentation by Dave Cassady, Principal of West Montgomery High School, and Derek McCoy, Assistant Principal of West Montgomery High School, concerning their new website. They showed how they are using it to communicate with the community and share curriculum related information with parents.

 

            Beth Blake, Montgomery County Schools Academically/Intellectually Gifted and Distance Learning Coordinator, along with Robyn Stone and Darlene Chappell, also Distance Learning Coordinators, gave an update to the board on Distance Learning.  They pointed out the advantages of Distance Learning opportunities.  The program is going well.  Distance Learning allows students to take courses that normally would not be available to them, and they have the opportunity to take college level courses at no cost.

           

            Sue Hatley presented the new standards for passing EOG assessments in grades 3-8.

 

            With a motion from Mrs. Long, and a second from Mr. Blake, the board unanimously approved the 2008-2009 goals for Montgomery County Schools as follows:

 

·        Promote a child-centered culture of health, rigor, and high expectations

·        Advance the importance of graduation and improve the graduation rate

·        Increase family engagement

·        Expand distance learning and college opportunities for students

·        Further understanding of the demands of the 21^st Century 

·        Focus on student engagement and improve student achievement

·        Increase technology available to our schools and the integration of technology in instruction

 

.

 

 

 Upon a motion by Ms. Armstrong and a second by Mrs. Reaves, the board unanimously adopted the following 2008-09 Budget Resolution presented by Kathy Johnson:

 

BUDGET RESOLUTION

 

BE IT RESOLVED by the Board of Education of the Montgomery County School Administrative Unit:

Section 1 - The following amounts are hereby appropriated for the operation of the school administrative unit in the State Fund for the fiscal year beginning July 1, 2008, and ending June 30, 2009:

 

5000 Instructional Services                                                                        24,567,820

6000 System-Wide Support Services                                                          2,907,989

7000 Ancillary Services                                                                                     81,565

                                                                                                                                  

Total State Fund                                                                                       $27,557,374

 

Section 2 - The following revenues are estimated to be available to the State Fund for the fiscal year beginning July 1, 2008, and ending June 30, 2009:

 

State Fund                                                                                                  27,557,374

 

Total State Fund                                                                                       $27,557,374

 

Section 3 - The following amounts are hereby appropriated for the operation of the school administrative unit in the Local Current Expense Fund for the fiscal year beginning July 1, 2008, and ending June 30, 2009:

 

5000 Instructional Services                                                                         4,624,409          

6000 System-Wide Support Services                                                         4,391,010

           

Total Local Current Expense Fund                                                            $9,015,419

 

Section 4 - The following revenues are estimated to be available to the Local Current Expense Fund for the fiscal year beginning July 1, 2008, and ending June 30, 2009:

 

Local Funds                                                                                                 7,327,797

Federal Funds                                                                                            1,037,622

Fund Balance Appropriated                                                                            650,000

                                                                                                                            

Total Local Current Expense Fund                                                             $9,015,419

           

             

Section 5 - The following amounts are hereby appropriated for the operation of the school administrative unit in the Federal Grants Fund for the fiscal year beginning July 1, 2008, and ending June 30, 2009:

 

5000 Instructional Services                                                                         3,576,549

6000 System-Wide Support Services                                                            349,882

8000 Non-Programmed Charges                                                                   496,110

           

Total Federal Grant Fund                                                                            $4,422,541

 

Section 6 - The following revenues are estimated to be available to the Federal Grants Fund for the fiscal year beginning July 1, 2008, and ending June 30, 2009:

 

Federal Grant Fund                                                                                      $4,422,541

 

Section 7 - The following amounts are hereby appropriated for the operation of the school administrative unit in the Capital Outlay Fund for the fiscal year beginning July 1, 2008, and ending June 30, 2009:

 

5000 Instructional Services                                                                               356,125

6000 System-Wide Support Services                                                                92,358

7000 Ancillary Services                                                                                      13,000

9000 Capital Services                                                                                       497,664

 

Total Capital Outlay Fund                                                                                $959,147

 

Section 8 - The following revenues are estimated to be available to the Capital Outlay Fund for the fiscal year beginning July 1, 2008, and ending June 30, 2009:

 

Local Funds                                                                                                       525,408

Public School Capital Building Fund                                                                  323,563

Fund Balance Appropriated                                                                               110,176

 

Total Capital Outlay Fund                                                                                 $959,147

 

Section 9 - The following amounts are hereby appropriated for the operation of the school administrative unit in the Child Nutrition Fund for the fiscal year beginning July 1, 2008, and ending June 30, 2009:

 

7000 Ancillary Services                                                                             $3,166,948

 

Total Child Nutrition Fund                                                                           $3,166,948

 

Section 10 - The following revenues are estimated to be available to the Child Nutrition Fund for the fiscal year beginning July 1, 2008, and ending June 30, 2009:

 

Federal Funds                                                                                            $1,885,850

Local Funds                                                                                                  1,211,342

Fund Balance Appropriated                                                                               69,756

 

Total Child Nutrition Fund                                                                           $3,166,948

 

Section 11 - All appropriations shall be paid first from revenue restricted as to use, and second from general unrestricted revenues.

 

Section 12 - The superintendent is hereby authorized to transfer appropriations within a fund under the conditions as follows:

 

a.         She may transfer amounts between sub-functions and objects of expenditures within a function without limitations and without a report to the board of education being required.

 

b.         She may transfer amounts not to exceed $50,000 between functions of the            same fund with a report on such transfers being required at the next                        meeting of the board of education.

 

c.         She may not transfer any amounts between funds.

 

Section 13 - Copies of the Budget Resolution shall be immediately furnished to the superintendent and school finance officer for direction in carrying out their duties.

 

Adopted this 13th day of October, 2008.

 

 

            Mrs. Long made a motion, along with a second from Ms. Armstrong to adopt  Policy Code 7340, Professional Dress with the amended policy changes recommended by the North Carolina School Board Association.  It was unanimously approved by the board.

 

            Dr. Ginny Carpenter presented the 2008-2011 school improvement plans for each Montgomery County School. 

 

            Upon a motion by Mr. Spivey, with a second by Mrs. Long, the board unanimously approved awarding the replacement of the West Montgomery High School football field lighting system to Tommy Lawrence Electrical Contractors, Inc. for a total amount of $104,680.00.

 

Bill Mingin, Director of Maintenance, presented an update on Green Ridge Elementary School.  New completion goal date is Friday, October 17, 2008.   With a motion by Mr. Spivey, and a second by Mrs. Armstrong, the board passed the approval of Green Ridge Change Orders:

#27 Front frames without the additional five day extension

#28 Changing the swing on door 613

#29 Additional gate

#30 Add VCT flooring on stage and ramp

#32 VCT flooring and vinyl base to room 604

#33 Mailboxes in guidance room 111

#34 Fire shutters control and power wiring

And rejected #31 (revised) additional drain line and raise existing yard inlet in           front entrance. 

A special thank you was given to Bill Mingin for his diligence and perseverance in seeing the Green Ridge Elementary School project through.  Also special thanks for the aerial photos that Mr. Mingin took of Green Ridge. 

 

Upon motion by Mr. Blake and second by Mrs. Reaves, the board convened in closed session for the purpose of discussing personnel [NC General State 143-318.11(a)(6)].

 

            Upon return to regular session, Mr. Spivey made a motion, with a second from Mrs. Long, and the meeting was duly adjourned by Chairman DeBerry.  The board will meet again on Monday, November 3, 2008, 6:30 p.m.

 

 

 

 

                                                                                                                                 

                                                          Steven W. DeBerry, Chairman

 

 

 

                                                                                                                                 

                                                          Donna Cox Peters, Ph.D., Secretary