Policy Manual
MONTGOMERY COUNTY BOARD OF EDUCATION
POLICY MANUAL
GOVERNING PRINCIPLES
Legal Status and Authority of the Board
Legal Status of the Board and School District - 1000
Board Authority and Duties - 1010
Governing Principles and Goals
Governing Principle-Student Success - 1200
Governing Principle-Parental Involvement - 1300
Parental Involvement - 1310/4002
Title 1 Parent and Family Engagement 1320/3560
Governing Principle - School Initiatives - 1400
Governing Principle-Safe, Orderly, and Inviting Environment - 1500
School Safety - 1510/4200/7270
Responding to Bomb Threats - 1510/4200/7270-R
Governing Principle-Professional Development - 1600
Professional and Staff Development - 1610/7800
Governing Principle-Removal of Barriers - 1700
Discrimination and Harassment Prohibited by Federal Law - 1710/4020/7230
Title IX Nondiscrimination of the Basis of Sex - 1720/4030/7235
Title IX Sexual Harassment-Prohibited Conduct and Reporting Process - 1725/4035/7236
Title IX Sexual Harassment - Definitions - 1725/4035/7236
Title IX Sexual Harassment Grievance Process - 1726/4036/7237
Nondiscrimination On the Basis of Disabilities - 1730/4022/7231
Student and Parent Grievance Procedure - 1740/4010
Responding to Complaints - 1742/5060
Grievance Procedure for Employees - 1750/7220
BOARD OPERATIONS
Board Operations
Operational Goals of the Board - 2000
Board and Superintendent Relations - 2010
Board Members
Board Member Legal Status - 2100
Unexpired Term Fulfillment - 2115
Code of Ethics for School Board Members - 2120
Board Member Conflict of Interest - 2121
Role of Board Members In Handling Complaints - 2122
Board Member Opportunities for Development - 2123
Confidential Information - 2125/7315
Board Member Technology Use 2127
Board Member Compensation & Expenses-2130
Officers and Committees
Election of Officers/Organization of Board - 2200
Official School Spokesperson - 2220
Board Meetings
Remote Participation in Board Meetings - 2302
Public Participation at Board Meetings - 2310
Compliance with the Open Meetings Law - 2320
Board Meeting News Coverage - 2325
Advance Delivery of Meeting Materials - 2335
Parliamentary Procedures - 2340
Board Policies
Dissemination and Preservation of Policies - 2430
Administration in Policy Absence - 2460
Administrative Procedures - 2470
Board Hearings
Hearings Before the Board - 2500
Board Consultants and Liaisons
Consultants to the Board - 2600
EDUCATIONAL PROGRAM
Goals and Objectives
Goals and Objectives of the Educational Program - 3000
Curriculum Development, Delivery and Evaluation
High School Honors Courses and Advanced Placement Courses - 3105
Innovation in Curriculum and Instruction - 3110
Curriculum and Instructional Guides - 3115
Grouping for Instruction - 3130
Evaluation of Instructional Programs - 3140
Instructional Materials
Selection of Instructional Materials - 3200
Parental Inspection and Objection to Instructional Materials - 3210
Technology in the Educational Program - 3220
Technology Responsible Use - 3225/4312/7320
Technology Acceptable Use Agreement for Staff - 3225/4312/7320-E-1
Technology Acceptable Use Agreement for Students - 3225/4312/7320-E-2
Web Page Development - 3227/7322
Use of Personal Technology to Conduct School Business - 3228/7323
Copyright Compliance - 3230/7330
Time for Learning
School Calendar and Time for Learning - 3300
Student Performance
Evaluation of Student Progress - 3400
Students At Risk Of Academic Failure - 3405
Testing and Assessment Program - 3410
Student Promotion and Accountability - 3420
School Improvement Plan - 3430
Graduation Requirements - 3460
Differentiated Diploma Pathway (DDP) Policy and Process - 3460
Alternative Learning Programs/Schools - 3470/4305
Special Curriculum Objectives
Religious-Based Exemptions from School Programs - 3510
Religion in the Schools - 3515
Special Education Programs/Rights of Disabled Students - 3520
Citizenship and Character Education - 3530
Comprehensive Health Education Program - 3540
Title 1 Parent and Family Engagement 1320/3560
Title 1 Comparability of Services - 3565/8307
Services and Activities to Support the Educational Program
STUDENTS
Student Focus
Equal Educational Opportunities - 4001
Parental Involvement - 1310/4002
Translating Policies for Students and Parents - 4003
Student and Parent Grievance Procedure - 1740/4010
Discrimination and Harassment Prohibited by Federal Law - 1710/4020/7230
Nondiscrimination on the Basis of Disabilities - 1730/4022/7231
Pregnant and Parenting Students and Employees - 4023/7232
Title IX Nondiscrimination on the Basis of Sex - 1720/4030/7235
Title IX Sexual Harassment-Prohibited Conduct and Reporting Process - 1725/4035/7236
Title IX Sexual Harassment-Definitions - 1725/4035/7236
Title IX Sexual Harassment Grievance Process - 1726/4036/7237
Staff-Student Relations-4040/7310
Children of Military Families - 4050
Admission and Assignment
Age Requirements for Initial Entry - 4100
Immunization and Health Requirements for School Admission - 4110
Behavior Standards for Transfer Students - 4115
Domicile or Residence Requirements - 4120
Discretionary Admission - 4130
Discretionary Admission (Assignment and Transfer of Students) - 4130
Tuition for Discretionary Admissions - 4135
Unsafe School Choice Transfer - 4152
Safety
School Safety - 1510/4200/7270
Responding to Bomb Threats - 1510/4200/7270
Injury and Loss Prevention - 4201/7271
Service Animals in Schools - 4202/5029/7272
Release of Students From School - 4210
Student Insurance Program - 4220
Communicable Diseases-Students - 4230
Face Coverings - 4231/5021/7263
Child Abuse and Related Threats to Child Safety - 4240/7312
North Carolina Address Confidentiality Program - 4250/5075/7316
Concussion and Head Injury-4270/6145
Student Behavior
Student Behavior Policies - 4300
Authority of School Personnel - 4301
School Plan for Management of Student Behavior - 4302
Rules for Use of Seclusion and Restraint in Schools - 4302
Incident Report - Use of Seclusion or Restraint in Schools 4302
Fair and Consistent Discipline Administration - 4303
Alternative Learning Programs/Schools - 3470/4305
Disciplinary Action for Exceptional Children/Disabled Students - 4307
Technology Responsible Use - 3225/4312/7320
Technology Acceptable Use Agreement for Staff - 3225/4312/7320-E-1
Technology Acceptable Use Agreement for Students - 3225/4312/7320-E-2
Use of Wireless Communication Devices - 4318
Tobacco Products Students - 4320
Drugs and Alcohol - 4325
Random Drug Testing Program - 4326
Bullying and Harassing Behavior Prohibited - 4329/7311
Theft, Trespass and Damage to Property - 4330
Weapons, Bomb Threats, Terrorist Threats, and Clear Threats to Safety - 4333
Use of Unmanned Aircraft (Drones) - 4334/5035/7345
School-Level Investigations - 4340
Parental Involvement in Student Behavior Issues - 4341
Student Discipline Records - 4345
Removal of Student During the Day - 4352
Long-Term Suspension, 365-Day Suspension, Expulsion - 4353
Requests for Readmission of Expelled Students - 4362
Student Discipline Hearing Procedures - 4370
Attendance
Tardiness – Middle and High School - 4410
Student Fees
Collection of Student Fees and Charges - 4601
Student Records
Confidentiality of Personal Identifying Information - 4705/7825
COMMUNITY RELATIONSHIPS
Relationship with Parents and the Community
Schools and the Community - 5000
Automated Phone and Text Messaging - 5008
School-Related Organizations - 5010
Visitors to the Schools - 5020
Face Coverings - 4231/5021/7263
Registered Sex Offenders - 5022
Prohibition of Alcoholic Beverages - 5025
Smoking and Tobacco Products - 5026/7250
Weapons and Explosives Prohibited - 5027/7275
Service Animals in Schools - 4202/5029/7272
Community Use of Facilities - 5030
Community Use of School Facilities - 5030-E-1
Use of Unmanned Aircraft (Drones)-4334/5035/7345
Responding to Complaints - 1742/5060
Public Records-Retention, Release, and Disposition - 5070/7350
Electronically Stored Information Retention-5071/7351
North Carolina Address Confidentiality Program - 4250/5075/7316
Relationship with Other Governmental Agencies
Relationship with Other Governmental Agencies - 5100
Relationship with County Commissioners - 5110
Relationship with Law Enforcement - 5120
Student Voter Registration and Preregistration - 3640/5130
Involvement with Outside Organizations and Individuals
Distribution and Display of Non-School Material - 5210
Collections and Solicitations - 5220
Collections and Solicitations (Online) - 5225
SUPPORT SERVICES
Support Services
Student Health Services
Goals of Student Health Services - 6100
Organization of the Student Health Services - 6110
Student Health Services - 6120
Administering Medicines to Students-6125
Request for Medicine to Be Given - 6125-E-1
Emergency Epinephrine Auto-Injector Devices - 5024-6127-7266
Automated External Defibrillator - 5028/6130/7267
Automated External Defibrillator Use in the School Setting - 9205/6130
Concussion and Head Injury - 4270/6145
Student Food Services
Goals of Student Food Services - 6200
Organization of School Nutrition Services - 6210
Operation of School Nutrition Services - 6220
Free and Reduced Price Food Services - 6225
School Meal and Competitive Foods Standards - 6230
Student Transportation Services
Goals of Student Transportation Services - 6300
Safety and Student Transportation Services - 6305
School Bus Idling Procedures - 6306
Organization of Student Transportation Services - 6310
Use of Student TranSportation Services - 6320
Student Assignment to Buses - 6322
Parking Areas for Students - 6325
Insurance for Student Transportation Services - 6330
Transportation Service/Vehicle Contracts - 6340
Purchasing Function
Goals of the Purchasing Function - 6400
Ethics and the Purchasing Function - 6401/9100
Participation by Historically Underutilized Businesses - 6402
Organization of the Purchasing Function - 6410
Contracts with the Board - 6420
Pre-Audit Certification - 6421
State Purchasing Requirements for Equipment, Materials and Supplies - 6430
Equipment, Materials and Supplies
Goals of Equipment, Materials and Supplies Services - 6500
Organization of Equipment, Materials and Supplies Services - 6510
Use of Equipment, Materials and Supplies - 6520
Personal Use of Equipment, Materials and Supplies - 6521
Use of Equipment, Materials and Supplies by Nonschool Groups - 6522
PERSONNEL
Recruitment and Selection of Personnel
Recruitment and Selection of Personnel - 7100
Information Provided by Applicant or Employee - 7110
Employee Health Certificate - 7120
Work Environment
Staff Involvement in Decision Making - 7210
Grievance Procedure for Employees - 1750/7220
Discrimination and Harassment Prohibited by Federal Law - 1710/4020/7230
Nondiscrimination on the Basis of Disabilities - 1730/4022/7231
Discrimination and Harassment in the Workplace - 7232
Title IX Nondiscrimination on the Basis of Sex - 1720/4030/7235
Title IX Sexual Harassment-Prohibited Conduct and Reporting Process - 1725/4035/7236
Title IX Sexual Harassment-Definitions - 1725/4035/7236
Title IX Sexual Harassment Grievance Process - 1725/4036/7237
Drug-Free and Alcohol-Free Workplace - 7240
Drug and Alcohol Testing of Commercial Motor Vehicle Operators - 7241
Smoking and Tobacco Products - 5026/7250
Occupational Exposure to Bloodborne Pathogens - 7260
Communicable Diseases-Employees - 7262
Face Coverings - 4231/5021/7263
Occupational Exposure to Hazardous Materials - 7265
School Safety - 1510/4200/7270
Responding to Bomb Threats - 1510/4200/7270
Injury and Loss Prevention - 4201/7271
Service Animals in Schools - 4202/5029/7272
Weapons and Explosives Prohibited - 5027/7275
Prohibition Against Retaliation - 1760/7280
Staff Responsibilities
Staff and Volunteer Responsibilities - 7300
Staff Use of Wireless Communication Devices - 7305
Staff-Student Relations - 4040/7310
Bullying and Harassing Behavior Prohibited - 4329/7311
Child Abuse and Related Threats to Child Safety - 4240/7312
Confidential Information - 2125/7315
North Carolina Address Confidentiality Program - 4250/5075/7316
Technology Responsible Use - 3225/4312/7320
Technology Acceptable Use Agreement for Staff - 3225/4312/7320-E-1
Technology Acceptable Use Agreement for Students - 3225/4312/7320-E-2
Web Page Development - 3227/7322
Use of Personal Technology to Conduct School Business - 3228/7323
Copyright Compliance - 3230/7330
Employee Use of Social Media - 7335
Employee Dress and Appearance - 7340
Use of Unmanned Aircraft (Drones) - 4334/5035/7345
Public Records-Retention, Release, and Dispostion - 5070/7350
Electronically Stored Information Retention - 5071/7351
Crowdfunding on Behalf of the School System - 7360/8225
Specific Employment Relationships
Extracurricular and Non-Instructional Duties - 7405
Superintendent Contract - 7420
School Administrator Contracts - 7425
Assignments/Reassignments/Transfers - 7440
Workday and Absences
Compliance With State Board of Education Employment Policies - 7505
Family and Medical Leave - 7520
Transitional Return to Work - 7545
Absences Due to Inclement Weather - 7550
Permitted Salary Deductions for Absences and Discipline of Certain Exempt Employees - 7560
Benefits
Defense of Board Employees - 7610
Employee Travel and Other Expense Reimbursement - 7650
Non-Job Related Activities
Membership in Professional Organizations - 7710
Employee Political Activities - 7720
Employee Conflict of Interest - 7730
Development and Evaluation
Professional and Staff Development - 1610/7800
Superintendent Evaluation - 7805
Evaluation of Licensed Employees - 7810
Plans for Growth and Improvement Of Licensed Employees - 7811
Evaluation of Non-Licensed Employees - 7815
Petition for Removal of Personnel Records - 7821
Confidentiality of Personal Identifying Information - 4705/7825-R
Reduction in Force: Teachers and School Administrators - 7920
Professional Employees: Demotion and Dismissal - 7930
FISCAL MANAGEMENT
Fiscal Goals
Budget Process
Budget Planning and Adoption - 8100
Revenue Sources
Grants and Funding for Special Projects - 8210
Crowdfunding on Behalf of the School System - 7360/8225
Penalties, Fines, and Forfeitures - 8230
Fiscal Accountability
Fiscal Management Standards - 8300
Federal Grant Administration - 8305
Title 1 Comparability of Services - 3565/8307
Annual Independent Audit - 8310
Limited Claim Settlement - 8341
Separate Accounts
Individual School Accounts - 8410
Personnel Duties
FACILITIES
Facility Planning and Construction
Planning to Address Facility Needs - 9000
Selection and Use of Architects and Contractors
Ethics and the Purchasing Function - 6401/9100
Use and Selection of Architects, Engineers, Surveyors, and Construction Managers at Risk - 9110
Prequalification of Bidders for Construction Projects - 9115
Bidding for Construction Work - 9120
Participation by Women and Minority-Owned Businesses - 9125
Supervision of Construction Contracts - 9130
Care and Maintenance
Care and Maintenance of Facilities - 9200
Care and Maintenance of Grounds and Outdoor Equipment - 9210
Naming Facilities
Sale, Disposal, and Lease of Board-Owned Real Property - 9400
*Every attempt has been made to ensure the accuracy of the above board policies and MCS will strive to update policies listed on this site in a timely manner; however, any applicable federal and state laws and the most up-to-date policies, as approved by the Montgomery County Board of Education, will always take precedence in the event of a discrepancy.”